Suppliers that collaborate, not just respond
Supplier Copilot guides your suppliers step by step. It extracts data from certificates, validates in real time and translates technical requirements. Responses in days, not weeks.
Emails, PDFs, weeks of waiting
The traditional process of collecting supplier data is a bottleneck. Email requests, unstructured PDF responses, weeks of back-and-forth.
- 50 emails for every certification request
- PDFs that have to be transcribed manually
- Response times over 3 weeks
- Confused suppliers who don't know what to complete
Structured requests
Clear fields, no emails
AI guides the supplier
Copilot assists with every field
Automatic validation
Data verified in real time
From request to validated data
The Supplier Portal turns data collection into a structured, AI-assisted flow.
Structured request
Specific fields and clear deadlines: the supplier knows exactly what to complete.
Supplier Copilot
AI assists the supplier: extracts data from certificates, explains requirements, guides step by step.
Validated data
Consistency and completeness verified in real time, integrated into your platform.
They collaborate because the portal works for them too
Your supplier fills in their data once and reuses it with all their clients —not just you—. No repeating questionnaires or emails every season, at no cost. You always get fresh data.
- Your brand— yousees only what they authorise
- Their other clientssees only what they authorise
AI that helps the supplier complete data
Supplier Copilot is TracePulse adapted to the supplier's context. It reads documents, suggests auto-fill, explains technical requirements and guides step by step.
Request guidance
"Your client requests OEKO-TEX. I see you already have the certificate. Shall I upload it?"
Assisted completion
"For the dyeing field, you're missing: type of dye, water treatment. Shall I guide you?"
Deadline manager
"You have 3 pending requests. One is due in 2 days. Shall we start with the most urgent?"
Technical translation
"The SVHC field refers to substances of very high concern. For your processes…"
I've uploaded my GOTS certificate, what else do I need?
I've read it. From that PDF I pulled what your client requires:
- StandardGOTS 7.0
- Scopeorganic cotton
- ValidityFeb 2026 – Feb 2027
It covers 3 of the 4 requests from your client. Shall I apply it to your profile? Then I'll guide you with the missing data: the SVHC declaration.
Measurable results
The Supplier Portal turns data collection from a bottleneck into an agile, traceable flow.
What you request, what you get
Email + Excel vs Portal + Copilot
- Emails lost in inboxesStructured, traceable requests
- PDFs that have to be transcribedAI extracts data from documents
- No automatic follow-upAutomatic reminders and escalation
- Confused suppliersCopilot guides the supplier
- Weeks of back-and-forthReal-time validation
The Supplier Portal is not just an online form. It's an AI-assisted collaboration system that turns supplier data collection into a structured, validated, frictionless flow.
Frequently asked questions
- Do my suppliers need to create an account?
- No. The supplier accesses via a unique link per request. No registration, no passwords. Only the information they need to complete.
- What languages does the portal support?
- The Supplier Portal supports multiple languages. The Supplier Copilot can communicate in the supplier's preferred language and translate technical requirements.
- Does it integrate with my suppliers' systems?
- Yes. We offer a REST API so suppliers with their own systems can send data directly. We also support import from their ERP systems.
- How does the AI validate the data?
- The Supplier Copilot applies configurable business rules plus semantic validation. It detects inconsistencies, out-of-range values and missing fields in real time.
Activate your Supplier Portal
Transform supplier collaboration. Request Pilot 2026 access and discover how the AI-powered Supplier Portal can accelerate your data collection.